Do You Really Need A Meeting?

How important is it, to call for a meeting ?

When business meetings measure economic progress, travel is often the category that falls farthest short. Few companies ask ‘how important is it to continue face-to-face interactions?

Fuel is precious. There doesn't seem to be any way around itand we are a country that likes to drive. Walking to the local shop to purchase the ingredients for dinner as the Europeans do is not often practiced in India. We are much more likely to hope in the car and head for a fast food place or a business meeting.

Moreover, if we take a close look at how many ‘business meetings’ have we insisted for, we might want to reconsider our working style, if we like to reduce our carbon foot print and contribute to the cause of our planet.

Every time, you summon somebody over to meet, he is likely to travel some distance and use considerable fuel. ( imagine calling someone to Nariman Point from an Andheri Seepz office ). That’s a lot of use of resource and we can save that.     

The Stop Global Warming calculator shows you how much carbon dioxide you can prevent from being released into the atmosphere and how much money you can save by making some small changes in your daily life. It’s our hope that our initiative will promote action, awareness and empowerment by showing you that one person can make a difference and help stop global warming.

Global warming isn't opinion. It's a scientific reality. The science shows that human activity has made enormous impacts to our planet that affect our well-being and survival. We can however begin to make significant repairs to reverse those impacts — but only through immediate action. That's why we urge you to join us and have your action counted.

Next time you decide to call someone for a meeting over to  your office we urge you to spare a thought on :

 a) Is it absolutely needed ?

Sometimes teleconference calls, video conferencing, routine profile checks and detailed emails save a lot of time both ways. You need to ask yourself ‘what am I getting more by asking for conventional meeting, besides a handshake and a cup of coffee?’       

b) Has some preliminary correspondence taken place to ensure you are speaking to the right party with regard to your expectations of quality, delivery, dates and costs ?

There is no point in even beginning a dialogue if two organisations cant start on the same page.   


That way, you can shortlist quicker and save your time. A lot of meetings take place before one realizes that one cant meet needs of the other on simply a basic level !.    

c)
 Have you organized the right person from your office to meet and take decisions ?   
   
Another round of meeting again to simply meet your ‘senior’, since it was the ‘junior’ at the meeting the last time is a waste of valuable time both ways and taking the opposite person for granted. This is unfortunately a prevailing practice in many organisations and is a certainly not necessary. Get the decision maker involved in the first meeting, if he has to! 

 d)  Can you treat the first round of meeting as the final one

Spare a thought of how you can eliminate another round of meeting or multiple interactions. Keep a handy list of queries and address them at the first instance.

e)
  Call for a meeting when you are sure of what you want !
 
If you have questioned the above and still feel the need to invite us for a meeting, we respect your judgement and will gladly drop in.

However, our immediate attempt in the that case would be to combine another meeting, if possible in the same location, thus saving some more fuel. Unless urgent, we assure you a meeting in a week’s time or earlier depending on calls in similar location.

These suggestions are meant to be the beginning of what will hopefully become a habit of working to reduce your carbon footprint. Be creative and mindful as you and your colleagues and family explore even more ways to go green.

We thank you immensely for taking time to read this and even a bigger thank you for joining our efforts to spread awareness to stop Global Warming.

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Learn More ( click here to view )

Facts! ( click here to view )

 

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